In this step-by-step tutorial, you'll learn ten strategies I used when I worked as a program manager at Microsoft to stay on top of my inbox. I regularly received over 250 – 300 emails every day. Over my years at Microsoft, I learned several techniques to help me monitor and manage my inbox. This allowed me to focus on just the email that mattered.

We'll start with a simple strategy to receive a text message (SMS/MMS) when a very important email arrives in your inbox. Never miss an urgent message that needs your attention.

Then I'll show you how to conditionally format your messages so that messages that are important to you visually stand out.

Third, we look at the To or CC rule. If you're not on the To or CC lines, the message is probably not very important. With this rule, only messages for which you are on the to or cc line will remain in your inbox.

Fourth, we group messages by conversation so conversations take up less space in your inbox.

Fifth, we'll look at how to flag messages for follow-up. As a bonus, follow-up messages appear in To Do, where you can add tasks to your My Day view. This allows you to focus on tasks that matter.

In addition to setting your own follow-up flags, we'll also look at how to set flags on outgoing messages so you don't forget when you request things from others. This serves as a good tracking system to ensure you receive responses to your requests.

Next, we'll look at how to set up meetings directly from an email thread. This preserves context, such as who was included in the message and the body of the message. This makes it even easier and faster to organize meetings.

We then turn our attention to reducing disruptions by turning off sounds and notifications and replying to messages in a new window. Finally, we'll look at how to use the mute button to mute discussions that don't need your attention.

Following these strategies helped me focus on the emails and the work that mattered, making me more effective at my job at Microsoft.

SOURCES
– List of SMS/MMS domain gateways to send/receive SMS messages in Outlook: https://www.liquisearch.com/list_of_sms_gateways
– Top 20 Microsoft Outlook Tips and Tricks: https://youtu.be/edABo0VnHK8
– Top 14 Microsoft Outlook Calendar Tips & Tricks: https://youtu.be/6BU_ELSsDLc

TIME STAMPS
00:00 Introduction
00:33 Rule for text messages (SMS/MMS).
02:58 Conditional formatting
05:02 To or CC line
07:44 Call view
08:28 Flag messages for follow-up
10:37 Track requests from others
12:01 Respond with meeting
12:44 Remove distractions
13:32 Separate composition window
2:39 PM Ignore messages
15:17 Wrap up

RELATED VIDEOS
– Playlist with all my videos on Outlook: https://youtube.com/playlist?listPLlKpQrBME6xJswJLJ69wbWWf6QlwZ84nA

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